The AI policy your team will actually read
A plain-English AI Acceptable Use Policy template for small businesses, with a tool-by-tool risk guide built in, drawn from our independent vendor research. Edit the fields, share it, done.
What’s in it
- A complete, editable policy, purpose, core rules, sensitive-data definition, accounts & settings, incident steps, and a staff acknowledgement page.
- A built-in approved / caution / not-permitted tool list, organised by risk tier, so the policy tells your team exactly which tools and plans are safe for what.
- Tier-specific guidance: the same product can be safe on a Business plan and risky on the free one. The template says which is which.
- Written for NZ & AU obligations, the Privacy Act 2020 has no small-business exemption, and the template treats it that way.
Why this one’s different
The tool ratings aren’t generic. They come from our independent profiles of 29 AI vendors, the same research behind the AI Tool Risk Directory.
It’s tier-aware. Most templates say “use approved tools”. This one names the plans that exclude training by contract, and the ones that don’t.
It’s honest about its own making: drafted with AI and reviewed by a person before release. That’s how we think the tool should be used, so we say so.
Get the template
Enter your email and we’ll send you the template (Word + PDF). You’ll also get our plain-English alerts when an AI tool changes its data policy or has an incident. Double opt-in, you’ll get a quick confirmation email to click, then the template lands in your inbox.
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This is a starting template, not legal advice, adapt it to your business and seek advice where needed. Tool ratings reflect AI Leakage’s independent research and change as vendors change their terms; check the live AI Tool Risk Directory before you rely on a rating. We’re independent: no vendor pays for a rating or a mention. One-click unsubscribe, never sold or shared.