Vendors

Is Otter.ai safe to use for client meetings? A US class action over recording and voiceprints, filed in 2025, put the whole AI-meeting-bot category on notice, and recording other people carries obligations whichever tool you use.

Is Granola’s bot-free recording better for privacy? With no bot in the meeting, other people may not know Granola is transcribing unless you switch on its optional chat message or on-screen watermark. Granola leaves notice and consent to you.

Does Linear AI train on your issues? No training by default, and its narrow scope means less of your business is exposed to it than to a general productivity tool.

Does Asana’s AI train on your projects? No training by default, and the privacy function behind it is more resourced than most tools in this category.

Does ZoomMate train on your meetings? Not on your content by default. On cost: your paid Zoom plan already includes AI meeting summaries and note-taking, and free Basic includes a metered amount; ZoomMate’s full agent features are a paid add-on at US$20 per user per month.

Does Notion AI train on your workspace? Training is off by default, one of the better consumer defaults here; its AI providers keep your content for 30 days or fewer on Free, Plus and Business, and most models on Enterprise keep none.

Does Slack AI train on your workspace messages? Opting out is possible, but only the workspace owner can do it and it is done by email rather than a setting.